The Payroll Blog

News, tips, and advice for small business owners

What To Expect From Your Nanny Payroll Provider

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Chris Bibey

Hiring a nanny is a big decision, as it will impact your personal life and finances in a number of ways.

Nanny playing with 2 children on the ground.

It’s your hope that hiring a nanny will free up some time in your schedule, reduce your day-to-day stress, and offer your children a stable care situation.

From day one, you should have a clear understanding of nanny payroll and what’s expected of you in regards to taxes, rules, and regulations (check out our Nanny Payroll Guide to learn more).

It’s easy to believe that all nanny payroll providers are the same, but a bit of research will soon prove that when it comes to payroll, not all providers are created equal.

Here are three things you should look for in a nanny payroll provider:

1. Streamlined Process

You hire a nanny to make your life easier, not to add more confusion. This is why the best payroll providers have a streamlined and simplified process in place, and one that makes sure you are compliant with federal, state, and local taxes.

With SurePayroll, for example, you’re only required to take three steps when you process payroll:

  • Enter your nanny’s hours
  • Preview payroll (more on this below)
  • Approve payroll

Additionally, you can print your own checks or pay using direct deposit.

And when it comes to regulatory compliance? Ask if your provider offers any protections in the event you receive a tax notice.

2. Instant Preview

This goes along with the information in point #1, but is worth noting again.

An instant preview should provide a clear overview of the amount to be debited from your account on payday.

This provides an opportunity to catch mistakes, make any necessary last minute changes, and get a better overall feel for the impact of the payment on your bank account.

And what if you make a mistake? You’ll want to ask if your payroll provider offers a way to cancel an incorrect payroll and avoid costly mistakes.

3. Mobile Access

Do you really have time to sit down at your computer to review hours, run payroll, and make sure everything is in good working order each time it’s time to process payroll? Life gets in the way—you may be on a business trip, or even on a family vacation…but payday doesn’t take a vacation.

With secure access from your computer, smartphone, or tablet, you never have to worry about where you are when it comes time to run your nanny’s payroll. Run payroll anywhere…literally.


Do yourself a favor and find a payroll provider with a streamlined process and tax protections, instant previews and flexible features, and mobile access. Payroll doesn’t usually make you think “peace of mind,” but if you ensure you have the features you need from the start, it will certainly be one of the easier parts of running your household.


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This website contains articles posted for informational and educational value. SurePayroll is not responsible for information contained within any of these materials. Any opinions expressed within materials are not necessarily the opinion of, or supported by, SurePayroll. The information in these materials should not be considered legal or accounting advice, and it should not substitute for legal, accounting, and other professional advice where the facts and circumstances warrant. If you require legal or accounting advice or need other professional assistance, you should always consult your licensed attorney, accountant or other tax professional to discuss your particular facts, circumstances and business needs.