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This California Privacy Policy supplements the information contained in our Privacy Policy and is adopted to comply with the California Consumer Privacy Act (CCPA) 2018, Cal. Civil Code Section 1798.100 et. seq., as amended, and related regulations, as may be further amended from time to time ("CCPA Policy"). This CCPA Policy applies solely to visitors, users, Client's employees, and/or others who reside in the state of California ("consumers") and to Clients. Any terms defined in the CCPA have the same meaning when used in this CCPA Policy. All other capitalized terms shall have the same meaning as those designated in the SurePayroll Privacy Policy. This CCPA Policy explains how SurePayroll, a Paychex company, and our subsidiaries and affiliates, ("SurePayroll" "we," "us," or "our") collect, use, disclose, and retain Personal Information, otherwise known as our Information Practices, and how consumers may exercise their rights under CCPA.
This CCPA Policy governs Personal Information collected, processed, or disclosed by us as a Service Provider for our Clients and for our own purposes. We will collect and process Personal Information as instructed or permitted by our Clients or in accordance with this CCPA Policy. For more information regarding this process, please see our CCPA FAQs.
The CCPA defines Personal Information as "information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household" but does not include certain exempt information, publicly available information, or deidentified or aggregated information. Our Information Practices include the collection and use of Personal Information as described in the Privacy Policy and as set forth below. This CCPA Policy applies to our Information Practices both online and offline. (See, Data Retention).
We may collect Personal Information directly from Clients, affiliates, business partners, agents, vendors, and consumers. Our collection of Personal Information is limited to the business and commercial purposes as described below to:
We collect Personal Information from the following categories of sources:
We may use, disclose, or transmit Personal Information we collect to other service providers or other third parties for business purposes, to provide our Services, or for other purposes as provided by the CCPA as described below:
The chart below describes the categories of Personal Information collected in the previous twelve (12) months, the business or commercial purposes for such collection, and the categories of third parties with whom we have disclosed Personal Information for a business purpose in the previous twelve (12) months.
Category of Personal Information that We May Collect and Transmit |
Examples |
Collected During the Past 12 Months |
Business or Commercial Purpose(s) |
Categories of Third Parties with Whom We Disclosed Personal Information During Past 12 Months |
---|---|---|---|---|
Personal Information |
Full name, address, telephone number, Social Security number, date of birth, driver's license number, passport numbers, financial, bank account, geolocation data, medical and beneficiary information, signatures, vaccination related information, and similar identifiers |
Yes |
1-16 |
A-K |
Sensitive Personal Information |
Social Security number, driver's license, state ID card, passport number, a consumer account login, financial account, debit card or credit card number in combination with any: required security code, password, credentials allowing access to an account, a consumer's precise geolocation, racial or ethnic origin, religious or philosophical beliefs, union membership, contents of: a consumer's mail, email and text messages (unless the business is the intended recipient), consumer's genetic data, processing of biometric information for the purpose of uniquely identifying a consumer, Information collected and analyzed concerning a consumers health, sex life and sexual orientation |
Yes |
1-3,5-10,12-16 |
A-K |
Protected Personal Characteristics |
Age (40 years or older), race, color, ancestry, sex, gender identity, sexual orientation, national origin, marital status, veteran or military status, medical information (including medial conditions, disabilities), and similar identifiers |
Yes |
1-3,5,7,8-10,12,13,15,16 |
A-E,G-K |
Profession and Employment Related Information (job applicants) |
Employment history, job title(s), work descriptions, locations, dates worked, performance evaluations, and similar information |
Yes |
1-5,7-10,13,16 |
A-E,G-H,J-K |
Education Information (non-public) |
Institution name, degree, GPA, years attended, professional certifications, visa sponsorship and similar information |
No |
|
|
Internet and Other Electronic Identifiers |
Unique user ID, browsing history, cookie data, IP address, unique device information, session logs, analytics logs, geolocation data, and similar identifiers |
Yes |
1-2,4-11,14-16 |
A,C-E,G-K |
Inference Information |
Profile reflecting preferences, characteristics or predispositions, product and service interests, order histories, search histories and similar information |
Yes |
1,2,4,5,12,13,15,16 |
A,D-E,G,J-K |
Biometric Information |
Iris, finger, facial scan, or voice used in the creation of identification templates for time products and voice assistance services |
No |
|
|
Geolocation Data |
Physical location, Device coordinates/location, or movements |
Yes |
1, 10, 12, 15, 16 |
A-D,G,H,K |
Sensory Information |
Images, visual, thermal, olfactory information, audio or video recordings related to the services |
Yes |
1, 2, 7, 13, 15, 16 |
A-D,G,H,K |
We do not sell or share Personal Information with Third Parties. We only make business purpose Personal Information disclosures as detailed above and pursuant to written contracts that describe the purposes of use, require the recipient to keep Personal Information confidential, and prohibit using the disclosed Personal Information for any purpose except performing the contract.
The CCPA provides consumers with specific rights regarding their Personal Information. This section explains how those rights may be exercised. We are receiving requests directly from consumers on behalf of its Clients. As a Service Provider to our Clients, we may not be able to execute all requests. Consumers may wish to reach out to their employer or former employer when making such requests.
How To Exercise Rights Under CCPA
California consumers or authorized agents may submit a request in one of the following ways:
If you're making a request as an Authorized Agent, the CA consumer must fill out and submit the CCPA Agent Request Form. Once we receive the Request Form, you will receive an email with instructions on completing an Authorized Agent Form, and you will need to attach a copy of the completed form to your request. If the request is submitted by someone with a power of attorney (POA), the POA may be submitted instead of the Authorized Agent Form.
When submitting a request under CCPA, we are required to reasonably validate the requestor to appropriately secure Personal Information. If we cannot validate the requestor based on the information provided, we will notify the requestor that we are unable to fulfill the request. We will only use Personal Information provided in the request to verify the requestor's identity or authority to make it. We will confirm receipt of a request within ten (10) business days. We endeavor to respond to a verifiable consumer request within forty-five (45) days of its receipt. If we require more time (up to another 45 days), we will inform you of the reason and extension period. We do not charge a fee to process or respond to a verifiable consumer request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will detail why we made that decision and provide a cost estimate before completing the request. If you have any other questions regarding this process, please see our CCPA FAQs.
Please refer to this CCPA Policy regularly as it may be revised due to legislative changes, changes in technology or our privacy practices or new uses of customer information not previously disclosed in this CCPA Policy. Revisions are effective upon posting. If you have any comments, concerns or questions about this CCPA Policy, please contact 1-877-956-7873.
This CCPA Policy does not apply to current or former employees or independent contractors of SurePayroll.
Last Updated January 20, 2025