Payroll Tax Management

Manage small business payroll and taxes easier 

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SurePayroll Takes the Complication Out of Payroll Taxes

Managing payroll taxes can get complicated quickly. As a small business owner, when it’s time to pay your employees, you are responsible for calculating and filing federal, state, and local payroll taxes. On top of that, you have your own set of tax forms to stay compliant with the government. Payroll mistakes have the potential to be costly and choosing to trust an online payroll software to help you could be the right choice for your small business.

Here are some payroll tax management items you’ll want to know.

Payroll Tax Forms

The one thing you can count on when it comes to taxes is having a variety of forms to fill out, or distribute to your employees. The IRS website highlights all of the important forms related to filing and paying business taxes. As a small business owner, you are responsible for filling out multiple forms, but also passing on the correct forms to your employees.

When you onboard an employee, you will need them to fill out Form W4 and Form 1-9 Employment Eligibility Verification. These forms are necessary for processing payroll, so the sooner you get the forms to your new employee, the sooner you can tackle the tasks you need to make sure they get paid. Another form that will make processing payroll easier is a direct deposit form. This way when you run payroll, funds will go directly into your employee's bank account, instead of printing and distributing checks.

As a small business owner, you have your own set of tax forms to manage. For example, as an entrepreneur, tax rules are slightly different and may require that you file estimated quarterly taxes, in which case you would fill out Form 1040-ES. It’s important to stay on top of the tax deadlines to ensure that you are paying on time and not incurring any late fees.

State and Local Laws

While you’re managing all of the government tax laws, you also need to be paying attention to state and local tax laws. Your state can be responsible for setting various laws that will affect your small business payroll. States implement various laws regarding income taxes, payroll schedules, overtime rules, state reciprocity, and payday rules as a few examples. When it comes to the tax codes, things are always changing, and it’s important that you’re following the most recent rules.

At SurePayroll, we support over 6,000 active taxes in the U.S. Some states have trickier tax laws, such as Washington or Pennsylvania, and we support small business owners in those states as well. We stay in compliance with SUI rate changes, unemployment wage base limits, federal wage base limits, and more. We are also constantly keeping up with the changing compliance mandates for all U.S. states including:

  • Federal
  • State
  • Local
  • City
  • County

Tax Filing Guarantee

Making a mistake on any of these forms can affect your payroll and taxes, which can lead to costly fines and other problems. Small business owners who choose to let SurePayroll handle the heavy lifting are protected by our taxes paid and filed guarantee: “If you receive a notice from the IRS, or any other tax agency, based on a filing that SurePayroll made, we’ll work with the agency to help resolve the issue on your behalf.  And, if we’re at fault, we’ll pay all the associated penalties and fines.”

Payroll isn’t the reason you got into business, so don’t let it be the reason you go out.