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The Small Business Hierarchy of Needs: How to Prioritize Expenses

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Caitlin Carragee

A pyramid with 2 people standing at the top.

As a business owner looking at the big picture, every operating expense might seem like a non-negotiable expense. But not all business expenses are created equal, and especially in the early days when you might see some cash crunch and low months, it's important to know what you absolutely must pay vs. areas where you might create some float. This brings us to the hierarchy of small business needs.


Duh, it's like a famous quote...[from] Cliff's Notes.

In case you missed out on Psych 101, or it's distant, if not entirely forgotten, memory, here are Cliff's Notes on the original Maslow's Hierarchy of Needs:

Maslow theorized that people are motivated to achieve specific needs and that some needs take precedence over others. The most basic human need is for physical survival; consequently, this will be the first thing that motivates our behavior. Once that level is fulfilled the next level up is what motivates us, and on and on until we have moved up Maslow's hierarchy.


At this point, you may be wondering what Psych 101 and Maslow's Hierarchy have to do with your small business and being in the red. We've altered Maslow's Hierarchy to more appropriately illustrate the Hierarchy of Small Business Needs in order to help you understand what expenses must be prioritized before you can invest in others. While this is not exhaustive, it should help you rationalize an approach to tough choices in months when things are bit tight, and ensure you are maintaining needs even as you move up the pyramid going forward.

We've taken the liberty of switching Maslow's first two stages, as the most basic need for small business survival is protection and compliance in the form of insurance, taxes, and appropriate registrations.

Maslow's Stages

Maslow's Needs

Small Business Stages

Small Business Expenses


Food, Water, Warmth, Rest


Insurance, Taxes, Registrations


Security, Safety


Email Domain, Utilities, Rent, Cost of Goods/Services Sold


Intimate Relationships, Friends


Vendors, Employees


Prestige and Feeling of Accomplishment


Marketing, Promotion, Tradeshows


Achieving One's Full Potential, Including Creative Activities


Product Development, Innovation, Expansion


Bottom Line

Starting and running a small business involves a lot of choices—some of the fun choices and some of the tough choices. But rarely do these choices come with an owner's manual—they often are based on current state considerations and your experience over time. By putting them into this pyramid framework, hopefully, this gives you a clearer sense of priority and hierarchy when it comes to business expenses.

Do you agree with the Small Business Hierarchy of Needs? Tweet us @SurePayroll.

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This website contains articles posted for informational and educational value. SurePayroll is not responsible for information contained within any of these materials. Any opinions expressed within materials are not necessarily the opinion of, or supported by, SurePayroll. The information in these materials should not be considered legal or accounting advice, and it should not substitute for legal, accounting, and other professional advice where the facts and circumstances warrant. If you require legal or accounting advice or need other professional assistance, you should always consult your licensed attorney, accountant or other tax professional to discuss your particular facts, circumstances and business needs.