Payroll Taxes, Wage, Hour and Labor Laws by State

Payroll & Tax Information for Your State

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State Payroll, State Taxes, and State Unemployment

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Payroll for small business owners is not a universal language. While you know that your employees need to get paid properly, and taxes need to be filed, it’s hard to take advice from small business owners in other states because payroll rules and regulations vary by state. Some examples of items that vary by state are minimum wage rates, payroll schedulesstate reciprocity rules, and how you handle an employee’s final paycheck.

In the links below, we break down the key things that you need to know to tackle small business payroll in your state, but first, we have some general information that all small business owners should be aware of for their state.

What is a State Tax ID?

A state tax ID is essentially another name for your employment identification number (EIN). An EIN is the number that you need to pay federal taxes, hire employees, and apply for any business loans. If your small business needs to pay state taxes, this may require a separate number. Again, this varies by state, so you’ll want to check the rules for your state. A good resource is this page on state, and federal tax ID’s from the U.S. Small Business Association.

What is an Unemployment Tax ID?

If your small business has employees, then you are required for filing for unemployment insurance. Not only do the rules for acquiring an unemployment tax ID vary by state, but they also vary by business type, meaning general business, non-profit, household, agricultural, government, or Indian tribes. The best resource for understanding the requirements for obtaining an unemployment tax ID in your state is looking at the rules set forth by the U.S. Department of Labor.

Should You File State Income Taxes?

When ranking a favorite season, we are guessing that tax season isn’t number one. In addition to filing federal income taxes, most business owners should also be filing a state income tax return as well. Income rates range from zero to almost 13%. Yes, you read that right – some states don’t have income tax requirements so you’ll want to know if your state does. The Balance posted a list of income tax rates in early 2019 that is a good resource.

How State Requirements Affect Payroll

As you can see, payroll is hard enough by following federal laws, but things get an extra level of complicated when you throw in state laws. Choosing an online payroll software to help you out can be a really good decision. For example, at SurePayroll, we stay on top of all federal, state, and local tax codes to make sure that your small business is always compliant. Some states have more complex tax requirements at the jurisdiction level, like Pennsylvania, and we work hard to help small business owners with those tax complexities as well. In fact, at SurePayroll we support over 6,000 active taxes across the U.S.

To better understand the requirements for your state, learn more in the table below.


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